Event Planning Services

Precise coordination, extraordinary results; Every Detail Matters

Wedding Planning

Onyx Events offers 3 packages to fit wherever you are in the wedding planning process, whether it be the very initial stages or almost to the finish line. Prefer to build your own? We’re happy to customize a package that’s perfect for you and your event! Although we are based in Nairobi, we’re happy to travel to wherever your event will be!

The Orchid Package- Full Planning & Concept

This package is for the Client that wants guidance from start to finish, from “I said yes!” to “I do”. It includes a complete team to work your wedding It covers all of the details that go into making a wedding truly extraordinary. Whether it is a small intimate wedding or a big lavish event, we will help you plan every detail and be there by your side every step of the way! The full planning wedding package includes:

- Initial consultation with the Clients
- Unlimited phone and email availability
- Unlimited planning meetings between
- Clients and Planner
  Help to prepare and understand an event budget
- Prepare a schedule/timeline and checklists for the planning process
Assist with walk-throughs, selection and booking of ceremony and reception venues
- Assist with selecting a color scheme, theme and style of the wedding
- Answer wedding etiquette questions
- Assist with selection of event attire and accessories, accompaniment to fittings if desired
- Help with finding, negotiating, and booking suitable vendors for your event. We will schedule appointments and accompany clients to up to three meetings per vendor category: Baker; Caterer; Florist; Music; Photographer; Rentals; Videographer; Wedding; Attire; Officiate; Transportation.
- Easy monthly “pay as you plan” installments.
- Coordinate with vendors to ensure services/products are provided in a timely manner as contracted
- Ongoing updates and consultation with clients about Vendors services/products

- Assistance with invitations and tracking RSVP’s
- Ceremony planning
- Prepare itineraries to be provided to vendors for the day of
- Final walk-through with client at selected sites month of the wedding
- Final timelines prepared the month of the wedding
- Final consultation with vendors the month of the wedding

- Final meeting covering all details with client, the month of wedding and the week prior to the wedding. This two hour planning meeting will include:
  - Ceremony planning, processional and recessional
  - Preparation of rehearsal and wedding day itinerary as a timeline to be provided to client and vendors
  - Final walk-through with client at venue location
  - Collection and inventory of wedding items to be setup on wedding day, such as candles, photographs, guest books, wedding favors, toasting glasses, serving sets, programs, seating cards, table numbers, decorations etc.
  - On the day coordination

Lily of the Valley Package- Partial Planning

This package is for the bride who wants to do most of the wedding planning herself but wants a local resource to help along the way! Includes:

The partial planning wedding package includes:
Initial consultation with the Clients
Unlimited phone and email availability
Planning meetings between Clients and Planner
Prepare Client timelines and checklists

Email reminders first of the month of what needs to be accomplished that month

Visit to both wedding and reception location to go over setup details
Assist with selecting a color scheme, theme and style of the wedding
Answer etiquette questions
Provide a list of preferred vendors as needed for the Client to set appointments with:
Baker; Caterer; Florist; Musicians; Photographer; Rentals; Videographer; Wedding; Attire; Officiate;
Transportation

A Planning meeting one month before wedding which will include:

Ceremony planning, processional, recessional, placement
Preparation of rehearsal and wedding day itinerary as a timeline to be provided to Client and Vendors
Final walk-through with Client at selected venue sites month of the wedding
Draft inventory list of wedding items to be setup on wedding day, such as candles, photographs, guest books, wedding favors, toasting glasses, serving sets, programs, seating cards, table numbers, decorations etc.
On the day coordination

The Blush Rose Package- Day of Coordination

The basic package for the bride who has a handle on all the details but wants a wedding coordinator on the big day to make all that planning come to life! Includes:

Day of Event Timeline Creation
Final Vendor Confirmations
Unlimited email & phone correspondence
Management of all vendor arrival & setup

Setup of personal belongings such as guest book, favors & other decor
Oversight of all timeline items ceremony through reception
Distribution of all final vendor payments (if applicable)
Retrieval of all personal belongings at the conclusion of the event

Corporate Event Planning

Platinum Package

With this comprehensive package, you will have the luxury of having peace of mind leading up to your executive event and knowing that the Onyx Events team will take care of every aspect of the planning and execution process, from the beginning to the last detail. We will attend all appointments, serve as your point-person with vendors, and perform all of the legwork and negotiations on your behalf. Our most comprehensive service, the Platinum package will transform the otherwise exhausting and complicated process of planning your event into a fun, creative, and stress-free experience.

Services include:

Unlimited phone & email correspondence from day of contracted service through your event day
Venue scouting & suggestions
Coordinator’s presence at unlimited site visits
Customized list of preferred vendors
Coordinator’s presence at unlimited vendor meetings, menu tasting & design sessions
Thorough review of all contracts

Personalized event checklist and budget
Appointment scheduling & reminders
Guidance with music selection and speech

Event Agenda
Development Assistance with custom event collateral such as invitation preparation and printing
RSVP management
Negotiation of prices & fees with all vendors
Assistance in the development of creative ideas, defining your unique style, choosing a color palette and determining specific traditions for your event

Complete registration management (if required)
Budget guidance & maintenance

Order placement, delivery and pick-up arrangements of all rental items
Assistance with preparation of seating charts, diagrams, table numbers, place-cards and favors
Transportation and accommodation arrangements
Assistance and advice for out-of-town attendees
Organization of a detailed event timeline to be provided to you, designated stakeholders, and vendors
Confirmation of all arrangements with venue and vendors prior to the day of the event

The Gold Package

The Gold package is the perfect solution for companies that wish to take a hands-on approach to the planning of their event, but would like the direction and assistance of a professional to make the process less overwhelming. You will receive all of the extensive consultation services that come with the Platinum package, but instead of having Onyx Events make the arrangements and execute the plans, you will carry out these tasks with our guidance. Our goal is for you to save time, money, and eliminate stress by supplementing your hard work with our expertise.

Services include:

Unlimited phone & email correspondence from the day of contracted service through your event day
Venue research and coordination (City/Hotels/Convention Facilities)
Coordinate all event specifications, rate requirements, food and beverage, and audiovisual
Customized list of preferred vendors
Thorough review of all contracts
Personalized event checklist and budget
Guidance with music selection and speeches

Event agenda development

Assistance with custom event collateral such as invitation preparation and printing
Negotiation of prices & fees with all vendors
Oversight of registration activities (if required)
Assistance in the development of creative ideas, defining your unique style, choosing a color palette and determining specific and traditions for your event
Coordinator’s presence on menu tasting with caterer and advice with selection
RSVP Management

The Silver Package

This service is designed for our clients who have already planned their event ‘to the T’, but don’t want to worry about anything on the big day and require day-of coordination services.

Whether it’s a corporate luncheon, off-site, or fund raiser, we know that you would rather relax, not worry about details, nor run around dealing with logistics. With our day-of coordination service we will manage all of the on-site logistics down to the last detail. Prior to the event, we will meet with you and walk through the details of your event. On the day-of your event, Onyx Events will take over so that you can relax knowing everything is taken care of. We offer a wide range of DOC services to suit every need. If you are interested in a service that is not outlined, feel free to ask. After all, its your event your way!

Our day-of coordinating option will offer you:

Two (2) hour consultation in order to gather all needed information about your event
Walk through of all venues
Event time-line, flow and itinerary
Set-up and break-down
Coordinate, trouble-shoot and manage all aspects on the day of the event
Additional consultation can be added if necessary

Design consultations
Vendor/venue referral
Budget guidance & management
Time lines, schedules and checklists
Guest list management and RSVP services

* As all of our packages are fully customized to your particular needs and wishes, exact pricing will be determined by the size and scope of your event, the scope of coordination services, time requirements, the number of months lead time prior to the event, and travel (if necessary).